Golf Nation Ghana is committed to protecting and handling your personal data securely and transparently. This policy explains what personal data we collect, why we collect it, how it is processed, and what rights you have concerning your data.
The Executive Director of Golf Nation Ghana is the data controller for the personal information we process. For any inquiries regarding our handling of personal data, please contact us at:
Email: info@golfnationgh.com
Website: https://golfnationgh.com
Telephone: +233591513214 / +233599018888
1. Why We Process Personal Data
We process personal data to effectively manage our youth golf programs, administer registrations, ensure the safety and well-being of our participants, and communicate with parents and guardians. This includes processing data for program administration, customer care, invoicing, marketing (with consent), and handling job applications.
To ensure a safe environment, we collect necessary personal and medical information during the registration of a child. This allows us to provide appropriate care and adapt our activities to each child's needs.
2. Information We Collect and Sources
We collect personal data directly from you when you register your child for our programs, sign up for our newsletter, make a donation, or contact us. The information we process primarily concerns:
Participants (Children): Name, age, school, relevant medical or educational information (e.g., allergies, learning needs) to ensure their safety.
Parents/Guardians: Contact information such as name, address, email, and telephone number.
Supporters & Website Visitors: Contact details and data collected through cookies on our website for analytics.
In the case of donations, we may also process payment information. We do not collect personal data from public registers for our core activities.
3. How We Process Personal Data
3.1. Processing for Our Programs and Services
What Personal Data We Process: We collect names, contact details of parents/guardians, the child's date of birth, school, and any necessary medical or accessibility information. We may also process photographs or videos from our events, for which separate consent is obtained.
Purpose: We use this data to register your child, ensure their health and safety during activities, communicate important program updates, and manage payments.
Basis for Processing: The processing is necessary for the performance of the contract (the program registration) (GDPR Article 6(1)(b)). Processing special category data, like health information, is based on vital interests and explicit consent to ensure the child's well-being (GDPR Article 9(2)(a)).
3.2. Personal Data for Job Applicants
What Personal Data We Process: For job applications, we process your name, contact information, CV, cover letter, and references.
Purpose: The purpose is to evaluate and recruit suitable employees for our organization.
Basis for Processing: Processing is necessary to take steps at your request prior to entering into a contract (GDPR Article 6(1)(b)). If we keep your application for future opportunities, we will do so based on your consent (GDPR Article 6(1)(a)).
3.3. Processing for Marketing and Communication
What Personal Data We Process: For newsletters and event invitations, we process your name and email address.
Purpose: The purpose is to provide you with relevant information about our programs, upcoming events, and organizational news.
Basis for Processing: We send marketing communications based on your explicit consent (GDPR Article 6(1)(a)). You can withdraw this consent and unsubscribe at any time via a link in every email.
3.4. Information on Cookies
Our website, golfnationgh.com, uses necessary cookies to ensure the site functions correctly. These cookies do not collect personal data. By using our website, you consent to the use of these functional cookies.
3.5. Surveys
We may occasionally use surveys to gather feedback to improve our programs. We will always inform you of the purpose of the survey. Your responses will be processed anonymously unless otherwise stated and agreed upon.