At Golf Nation Ghana, we are committed to protecting your privacy and handling your personal data with care and transparency. This policy explains how we collect, use, and protect your information when you interact with us as a parent, guardian, donor, or supporter.
Golf Nation Ghana, represented by its Executive Director, is the data controller for the personal information we process. You can contact us with any questions at:
Address: No.4 American Drive Hydraform Estates Spintex Accra.
E-mail: info@golfnationgh.com
Telephone: +233591513214 / +233599018888
Website: https://golfnationgh.com
Why We Collect Personal Data and What Information We Collect
We collect and use your personal data for specific, clear purposes to support our mission of providing golf programs to children. The information we collect depends on your relationship with us.
Program Registration & Administration: To register your child for our clinics, camps, and workshops, we handle personal and contact details for both the child and parent/guardian, as well as relevant medical or educational information to ensure a safe and supportive environment. This processing is necessary for the performance of our contract with you (GDPR Article 6(1)(b)).
Communication & Updates: We use your contact information to send you important updates about program schedules, safety information, and administrative announcements. This is based on our legitimate interest in ensuring the smooth operation of our programs (GDPR Article 6(1)(f)).
Safety & Security: To ensure the safety of all children in our care, we may handle necessary personal data as required for individual situations. This processing is based on our vital legitimate interest in protecting the welfare of children (GDPR Article 6(1)(f)).
Marketing & Newsletters: With your explicit consent, we use your name and email address to send you our newsletter, updates on our activities, and information about future programs. You can opt out of these communications at any time (GDPR Article 6(1)(a)).
Donations & Support: To process donations and manage supporter relationships, we handle contact and payment information. This is necessary for the performance of a donation agreement and for our legitimate interests in maintaining supporter records (GDPR Article 6(1)(b) and (f)).
Photography & Media: With consent, we may take and use photographs or videos of participants for promotional materials to showcase our programs and impact. Consent for this can be withdrawn at any time.
Data Sharing and Transfers
We do not share or transfer your personal data to third parties unless there is a legal requirement to do so. We use trusted data processors who help us operate our website, manage communications, and store data securely. All such partners are bound by contracts to protect your information. Currently, we use data processors for:
Website hosting and analytics.
Email communication services.
All handling of personal data is kept within secure jurisdictions, and we take all reasonable steps to ensure your data is protected.
Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected.
| Purpose | Storage Time |
|---|---|
| Program Participant Records | Until 3 years after the participant's last activity or until they reach the age of 18, whichever is later. |
| Parent/Guardian Contact Information | Until 3 years after the last interaction, unless consent for marketing is maintained. |
| Donation & Financial Records | Until 7 years after the end of the financial year for accounting and legal purposes. |
| Photography & Media (with consent) | Indefinitely for archival and promotional purposes, unless consent is withdrawn. |
| Recruitment Applications | Until 6 months after the application deadline. |
Your Rights
You have rights regarding your personal data. You can request:
Access to the personal data we hold about you.
Correction of any inaccurate or incomplete data.
Deletion of your personal data (where applicable).
Withdrawal of your consent at any time, where processing is based on consent.
Objection to our use of your data based on legitimate interests.
To exercise these rights, please contact us using the details above. We will respond to your request within 30 days and may need to verify your identity before proceeding.
Complaints
If you believe our handling of your personal data does not comply with data protection law, you have the right to file a complaint with the relevant data protection authority in Ghana.
Amendments
We may update this policy to reflect changes in our practices or the law. We will notify you of any significant changes and the updated policy will always be available on our website.